This Privacy Policy describes the policies and procedures of GAI VENTURES INC. ("the Company", "Gai Ventures", "Stella AI", "we", "our", or "us") on the collection, use, and disclosure of your information when you use the Stella AI Service ("the Service"). This policy explains your privacy rights and how the law protects you.

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Interpretation and Definitions

1.1 Interpretation

Words with capitalized initials have meanings defined below. These definitions apply regardless of whether they appear in singular or plural form.

1.2 Definitions

For the purposes of this Privacy Policy:

1. Account means a unique account created for you to access the Service.

2. Company refers to GAI VENTURES INC.

3. Cookies are small files placed on your device containing browsing or usage details.

4. Country refers to United States.

5. Device means any device capable of accessing the Service, including computers, mobile phones, and tablets.

6. Email Data refers to information accessed from connected email accounts, including metadata, content, tags, drafts, and related information required for inbox automation.

7. Meeting Data refers to information collected when users enable meeting assistance features, including audio, transcripts, summaries, action items, and scheduling information.

8. Personal Data means any information that identifies or can reasonably identify an individual.

9. Service refers to the Stella AI platform, including email automation, tagging, drafting, scheduling, task creation, meeting assistance, and related features.

10. Service Provider means any person or entity that processes data on behalf of the Company.

11. Third-party AI Service refers to external AI APIs used to process text, audio, or contextual data needed for Stella AI functionality.

12. Usage Data refers to data collected automatically by use of the Service.

13. User or Client means any individual or organization using the Service.
    
    
    

2. Information We Collect

2.1 Personal Data

While using the Service, we may ask you to provide information that can identify you, such as:

1. Email address

2. First and last name

3. Business information

4. Phone number

5. Payment or billing information when applicable
   
   
   

2.2 Email Data

To deliver inbox automation and drafting features, Stella AI may access:

1. Email body content and subject lines

2. Sender and recipient details

3. Timestamps and routing metadata

4. Labels, tags, and categories

5. Calendar invitations and scheduling information

6. Drafts prepared by or with Stella AI

Stella AI only accesses email content after you grant explicit permission. Stella AI does not use Email Data to train AI models.

2.3 Meeting Data

If users enable meeting assistance, we may collect:

1. Audio recordings

2. Transcriptions

3. Summaries and action items

4. Contextual notes

5. Scheduling or participation details

Raw audio may be stored temporarily only for processing.

2.4 Usage Data

Usage Data may include:

1. IP address

2. Browser type and version

3. Pages visited

4. Time spent on pages

5. Diagnostic and performance data

6. Device identifiers

7. Operating system information
   
   
   

2.5 Tracking Technologies and Cookies

We use Cookies and similar technologies to support authentication, enhance user experience, and analyze performance.

3. How We Use Your Information

We use collected information for the following purposes:

3.1 Service Delivery

1. To provide and maintain the Service

2. To authenticate users through Google Workspace or Microsoft Workspace

3. To auto-tag and categorize emails

4. To generate drafts and responses in your tone

5. To create tasks and reminders

6. To analyze context and provide helpful suggestions

7. To automate scheduling and calendar operations

3.2 Meeting Assistance

If enabled, Meeting Data may be used to:

1. Join or monitor meetings

2. Generate summaries and action points

3. Prepare users for upcoming meetings

4. Support follow-up communication

3.3 Communication and Support

1. To provide customer support

2. To inform you of changes to the Service

3. To offer product updates unless you opt out

4. To understand feature usage and improve performance

3.4 Third-party AI Services

Stella AI may send content to third-party AI models to:

1. Draft text

2. Analyze emails

3. Transcribe audio

4. Summarize content

5. Identify tasks and priorities

These services do not train their models on your data.

4. Retention of Your Data

4.1 Personal Data

We retain Personal Data for as long as necessary to fulfill the purposes described in this policy.

4.2 Email Data

Email Data is accessed in real time and retained only as required to deliver Stella AI features.

4.3 Meeting Data

1. Raw audio recordings are deleted within 7 days.

2. Transcripts, notes, and summaries may be retained while the account is active and up to 30 days after closure.
   
   

4.4 Usage Data

Usage Data is retained for a limited period unless required for legal or security purposes.

4.5 Data Deletion Requests

You may request deletion by contacting support@YourStella.AI.

5. Transfer of Your Data

Your information may be processed in countries where we or our partners operate, including the United States and India.

By using the Service, you consent to these transfers.

6. Disclosure of Your Data

6.1 Business Transactions

We may disclose data during mergers, acquisitions, or asset transfers.

6.2 Law Enforcement

We may disclose data when required by law.

6.3 Legal Obligations

We may disclose data to:

1. Protect rights and safety

2. Investigate potential violations

3. Prevent fraud

4. Comply with legal obligations
   
   

6.4 Service Providers

We may share data with vendors who:

1. Process data

2. Provide AI interpretation

3. Support communication and scheduling

4. Analyze platform usage
   
   

6.5 Third-party AI Services

We may share selective text or audio only as needed to fulfill your requests.

These services do not use data for training.

7. Security of Your Data

We implement reasonable administrative, physical, and technical safeguards, including:

1. SSL and TLS encryption

2. AES 256 based security

3. Access controls and authentication

4. Vendor security reviews

5. Regular assessments
   
   

No system is perfectly secure, but we follow industry best practices.

8. Children’s Privacy

The Service is not intended for children under the age of 13. If we learn that such data has been collected, we will delete it.

9. AI Processing Practices

Stella AI uses external AI providers for:

1. Drafting

2. Tagging

3. Transcription

4. Categorization

5. Summarization

6. Meeting analysis

We ensure these providers comply with contractual privacy obligations.

Your data is not used to train AI models.

10. Your Data Protection Rights

Depending on where you reside, you may have rights to:

1. Access your Personal Data

2. Request corrections

3. Request deletion

4. Restrict processing

5. Object to processing

6. Request data portability
   
   

You may exercise these rights by contacting support@YourStella.AI.

11. California Privacy Rights

Although Stella AI is not currently subject to CCPA thresholds, California residents may contact us with requests or concerns.

12. International Data Transfers

Your data may be stored in the United States or India.
By using the Service, you consent to such transfers.

13. Data Breach Notification

If we become aware of a breach involving your Personal Data, we will notify you within 72 hours where feasible.

14. Relationship to Terms of Service

This Privacy Policy forms part of and is incorporated into the Stella AI Terms of Service.

15. Changes to This Policy

We may update this Privacy Policy periodically.
Revised versions become effective when posted.

16. Contact Us

If you have questions or concerns regarding this Privacy Policy, you may contact us at:

Email: support@YourStella.AI
Website: https://YourStella.AI/contact